Print patron barcode labels

Print patron barcode labels

Destiny lets you print patron barcodes as labels – individually, as a sheet, or as a list.

Example: You print a sheet of barcodes per homeroom. When that homeroom has library time, you can pull their homeroom patron barcode sheet and quickly get students checked out.

Important: The first time you print barcodes, test them for usability.

In addition to printing a single patron barcode label, you can also print several patron barcode labels or a list of barcodes.

Print a single patron barcode label

1. To access the ‘Print label for patron’ page, do either of the following:If you select…Then…Admin > Manage Patrons
   1. Search for a patron.
   2. Click Edit next to the patron record.
   3. At the bottom of the page, select the Print Label on Save checkbox.
   4. Click Save.
   Circulation > Patron Status
   1. Search for a patron.
   2. If a list of patrons appears, click the patron’s name.
   3. Click Print Label.
   
2. Next to Include the following, if you do not want the barcode number on the label, deselect the Barcode number checkbox.
3. Select the output:If you want to…Then…Manipulate the generated report dataSelect Export to Excel.Print on labels
   1. Select Use label stock.
   2. Use the drop-down to choose one of the preloaded label stocks.Note: Stock from other vendors may not work as well. Make sure to print a test page on plain paper.
   3. To continue using partially-used label sheets, enter the number of the next available label in the Start on label field.
   4. If necessary, set the printer offsets to fine-tune the printing alignment on the barcode labels.
4. Click Run Report.
5. When the Report Manager opens, click View. The report opens in a browser.
6. Do one of the following:If you want to…Then…Download the label sheetClick .Print the labels
   1. Position the label stock in your printer.
   2. Click .
   3. Set the print settings.Important: Set to:
      • Scale at 100%.
      • Print on one side.
   4. Click Print.

Print several patron barcode labels or a list of barcodes

You can print an entire group of barcode labels, a list of barcodes for existing patrons, or new barcode labels that have not been assigned to patrons yet.

To print used (assigned) patron barcodes:

For used barcodes, the labels or the two-column list contain the patron’s scannable barcode, barcode number (if selected), and patron’s name.

1. Select Reports > Patron Reports.
2. Under Labels/Cards, click Barcode Labels.
3. Click the Used sub-tab.
4. Use the following table to fill in the fields:FieldDescriptionForNote: This drop-down only appears at the district level.Select a site from the list.Select bySelect a method for identifying the patrons:
   • If you selected Patron Name, Grade Level, Graduation Year, or a user-defined field, select the range or do any of the following:
     • Leave both fields blank to include all of the patrons.
     • Leave the From field blank, and enter a name or number in the to field. Destiny includes all those up to and including the name in the to field.
     • Enter a name or number in the From field, and leave the to field blank. Destiny includes that name or number and all those after it.
     • Enter the same name or number in both fields. Destiny includes only that one name or number.
   • If you selected Homeroom, only homerooms to which patrons are currently assigned appear in the From and to lists.
   • If you selected List of Patrons, click Update to build a list by searching for and retrieving patrons.
   • If you selected Date Patron Added, select a phrase from the list, and then enter or select a date. Click the calendar icon for a calendar.
   • If you selected Barcode List, either browse to an existing file, or create a list:
     • To create a list, place the cursor in the Create a barcode list field and scan the barcodes, or type the barcodes and click Add. To remove a barcode number from the list, select it and click Remove.
     • To select and find an existing file, click Browse.
   Note: Destiny does not support the use of wildcards (?, *) in ranges.Sorted byChoose from the options to define how to sort the barcodes: Patron Name, Grade Level, Homeroom, or one of the User-Defined fields.Note: If you choose a field other than Patron Name, then sub-sort the barcodes by another of the fields listed in the step. Within each group, the barcodes print in patron name order.Limited to patronsUse the options to select the patron types and statuses to include.Include the followingIf you do not want the eye-readable number on the label, deselect the checkbox.
5. From the Formatted for options, choose from the following:To…Then…Manipulate the generated report dataSelect Barcode labels > Export to Excel.Print labels
   1. Select Barcode labels > Use label stock.
   2. Use the drop-down to choose one of the preloaded label stocks.Note: Stock from other vendors may not work as well. Make sure to print a test page on plain paper.
   3. To continue using partially-used label sheets, enter the number of the next available label in the Start on label field.If necessary, set the printer offsets to fine-tune the printing alignment on the barcode labels.
   Print a list
   1. Select Use at the circulation desk.
   2. To start a new page whenever the Sorted by field changes, select the Start a new page for each group checkbox.Note: If you chose to sort by Patron Name, you cannot include page breaks.
   3. To print command barcodes at the bottom of each page, select Include Circulation command barcodes, and then select Library or Resource.
6. Click Run Report.
7. When the Report Manager opens, click View. The report opens in a browser.
8. Do one of the following:If you want to…Then…Download the label sheetClick .Print the labels
   1. Position the label stock in your printer.
   2. Click .
   3. Set the print settings.Important: Set to:
      • Scale at 100%.
      • Print on one side.
   4. Click Print.

To print unused (unassigned) patron barcodes:

For unused barcodes, the labels contain the scannable barcode and the barcode number.

1. Select Reports > Patron Reports.
2. Under Labels/Cards, click Barcode Labels.
3. Click the Unused sub-tab.
4. Use the following table to fill in the fields:FieldDescriptionForNote: This drop-down only appears at the district level.Select a site from the For list.Number of BarcodesEnter the quantity of labels needed.Starting BarcodeEnter the barcode number you want to start with.Notes:
   • You can enter your highest barcode, or, fill in gaps in your number sequence by entering a lower number. Destiny prints only barcode numbers that are not in use; it skips any used barcode numbers.
   • To identify (and copy, if desired) the next available barcode number, click the symbology name next to the Starting Barcode field.
   • If the barcode number entered is more than 7 characters, its symbology must match the symbology that appears in brackets. If it does not, change the symbology in Admin > Site Configuration before generating the labels.
5. Select the output:If you want to…Then…Manipulate the generated report dataSelect Export to Excel.Print on labels
   1. Select Use label stock.
   2. Use the drop-down to choose one of the preloaded label stocks.Note: Stock from other vendors may not work as well. Make sure to print a test page on plain paper.
   3. To continue using partially-used label sheets, enter the number of the next available label in the Start on label field.
   4. If necessary, set the printer offsets to fine-tune the printing alignment on the barcode labels.
6. Click Run Report.
7. When the Report Manager opens, click View. The report opens in a browser.
8. Do one of the following:If you want to…Then…Download the label sheetClick .Print the labels
   1. Position the label stock in your printer.
   2. Click .
   3. Set the print settings.Important: Set to:
      • Scale at 100%.
      • Print on one side.
   4. Click Print.